Satellite sessions

Now closed

Applications for satellite sessions have now closed

Connect, collaborate and develop ideas

Satellite sessions of the Eighth Global Symposium will take place on Monday 18th November and Tuesday 19th November 2024, kickstarting HSR2024 before the full Symposium programme.

A large group of people sat in a room while a woman presents

Satellite sessions are fully organized and coordinated by the host of the satellite session (government agency, institution, NGO, civil society, private company) and allow organizations and groups to take advantage of the presence of all symposium participants in Nagasaki.

Some satellite sessions will be by invitation only, however the majority will be open to all participants to join freely. Satellite session organizers are expected to determine if the session is open or closed.

Criteria for satellite sessions

General satellite sessions will be held at the Symposium venue, the Dejima Messe in Nagasaki (see Travel and visa page for details) and will be allocated on a first-come, first-served basis.

For acceptance of general satellite sessions:

The sessions must address the broad theme or sub-themes of the Symposium
Organizers must pay satellite sessions costs within the provided timeline on the invoice. Delay in payment may result in cancellation of the booking and re-allocation to others.
Sessions should bring together more than one of the Symposium target audiences (e.g. policy-makers, researchers, civil society), preferably from diverse regions
Sessions must enable active participation.

Applications closed 1 May 2024 and all available rooms have been assigned on a first-come first-served basis.

Hosting fees

The fee charged to organizers of satellite sessions depends on the size of meeting room required (number of seats) and the duration of the session. Lunch and coffee breaks are not included in the fee, but can be provided at an additional cost, if requested. Please send a separate request to micaila.vivier@healthsystemsglobal.org.

Depending on a jurisdiction of a satellite organizer, taxes may be applied. If taxes are applicable, they will be reflected in the final invoice issued by HSG. All prices are in USD Dollars ($).

Satellite session Duration	Small to medium room Up to 190 persons	Medium to large room Up to 490 persons
In-person only (2 hours)	$6,110	$7,030
In-person only (half day)	$7,220	$8,300
In-person only (full day)	$11,100	$12,765

View program outline

See who’s already confirmed for HSR 2024

View program outline

A woman stood behind a podium and in front of a projector screen presenting

Audio visual and room setup

Rooms for satellite sessions are provided with the standard set of equipment required to run a session. If you have special needs or requests, please make these explicit in your proposal.

The standard satellite session room setup is theatre style. Any request(s) to modify the standard room setup will incur additional charges and will reduce the number of participants being able to take part in the session room. Such needs/requests must be clearly identified in the original proposal, to evaluate adequacy of the room.

A group of people sat in a room looking at a projector screen showing a diagram

Promotion of sessions

Accepted satellite sessions will be included in emails to participants leading up to the session and published in the official Symposium Program and app.

Session organizers are encouraged to advertise their session through other websites, listservs, etc. The Symposium Secretariat will not provide the list of all Symposium participants to any session organizers as we do our best to protect participants from bulk emails, and not to favor any session over another.